Business Daily.
Business Mentor
A+ R A-

How to Better Manage Your Company's Utility Bills

No company operates without incurring operational costs. The adage says, "it takes money to make money". So it is with every business, big or small, product-based or service providers. All of them must spend money initially to make sales. The company will incur utility expenses during the carrying out of tasks that help meet its vision. In this article, you shall look at how you can participate in managing utility costs for the greater good of all.

Application of Utilities in the Company

Utilities are essential services that refer to water, electricity, and gas.

  • Electricity

Electricity powers up office machinery that is used to carry out tasks. Lighting up the office building, running the air-conditioner, heating devices, and powering the elevators are all functions that require electricity to run. In the absence of electricity, you would not be able to print, charge your computers, carry out presentations, keep records, or even communicate.

  • Water

Water is necessary for nourishment, maintenance of hygiene, and management of refuse disposal. Without this utility, there would be no office tea, the washrooms would not be approachable, the office space would be dirty, and basically, the work environment would be uninhabitable.

  • Gas

If you are a manufacturer, you will likely use gas on your company premises. Some organizations prepare tea, coffee and meals for their staff members, mainly using gas or electricity.

How to Better Manage the Company's Utility Bills

Firstly, recognize that you are all part of the organization's family, meaning you each have a responsibility for making the company profitable. After all, you stand to gain or lose whether the company makes a profit or loss. Here are some general practices that would ensure you limit expenses and keep them on the down-low. Combined with a utility management solutions pay bill, you are sure to make significant savings.

Tips on Utility Cost Management


  • Switch off lights behind you once you leave a room. Idle lighting is an unnecessary added cost.
  • Open the blinds and the windows to get natural light instead of using electricity. Open windows will also allow in the fresh air, thus reducing air-conditioning durations, which requires electricity.
  • Switch off the power at the sockets for any office machinery or devices not in use.
  • Switch off the air-conditioning or heating devices or any fans that are on in empty rooms.
  • Put stand-by mode on all computers to avoid unnecessary power consumption on lighting up the computer screen. This feature also enhances security as it keeps information away from the curious public eye.
  • Avoid printing altogether. If you only need to communicate internally, then no physical document is required. Don't print. You will save on the paper and the cartridge.

#2: Water

  • Turn off taps completely. Dripping faucets result in runoff wasted water.
  • Installation of sensor taps would also provide a solution to dripping faucets and enhance hygiene in the washroom. You also wouldn't have to touch taps physically.

#3: Gas

  • Please turn off any gas faucets when not in use-this not only saves on expenses, but it is also a safety measure.

Once you have mastered these interventions and applied them consistently, you will notice the costs incurred will reduce significantly and cut down the money spent on paying bills. The utility management solutions pay bill increases the company's income, creating re-investment opportunities, bigger bonuses, higher salaries, and allowances. It is, after all, a win/win situation.

Business Daily Media