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Job Opening: How To Effectively Manage Your Applicants

Any company’s most important component is the employees. You need not only qualified, but also motivated and passionate employees for your company to succeed or reach new heights. However, if you don’t have any idea where to start, it can be exceptionally difficult to find these people.

The key is to manage the recruitment process from start to finish, making sure that you’ve taken all quality measures.

To help you out, this post has listed the six most important parts of a successful recruitment process. Check them out below.

1. Collaborate Closely With Your Hiring Team

More efficient candidate management processes and a better fitting hire will result from collaborating closely with your hiring team. Sending regular updates to clients or your hiring team is always a good idea, whether you’re a specialist agency (such as a legal recruiting firm) or in-house recruiter. Also, using recruiting software, like an applicant tracking system, means you won’t have to keep stitching spreadsheets or emails together, as well as elaborating filing systems. You’re always in the loop since these tools provide customizable and seamless tracking and collaboration features.

2. Set A Timeframe

It’s fundamental to set a timeframe if you’re to have a clear recruitment drive plan. Unexpected delays are almost inevitable. To prepare for them, don’t worry about exactly sticking to a specific day too much; allow some leniency. But, to generate the urgency each step in the process requires, give yourself a deadline, too.

Work backwards after establishing what the job’s start date is going to be for you to understand when each of the stage needs to be accomplished or completed. This method will surely help in managing the workload and timescale allocated to each of the entire recruitment process’ step, although it won’t suit all rules.

3. Choose Your Recruitment Strategy

The next step is to select the recruitment strategy that suits the role you’re hiring for. Note that retained recruitment strategies are a little more bespoke. That being said, they tend to lend themselves to roles that are more niche-specific and high-end, although contingency and retained recruitments’ differences can vary from one agency to another.

You can operate best with retained recruitment for roles such as CEOs and directors. Contingency recruitment, on the other hand, can be much more diverse and flexible. Due to an abundance of more easily available talent, a contingency search usually becomes much quicker as a result.

4. Build An Effective Job Description

Depending on your closeness or familiarity with the role, building an effective job description can be either very hard or very easy. Roles that are more technical, such as those for an engineering or IT company, will often require experience and skills in utilizing very specific machinery and software. If you’re to find candidates who are most suited to the job, explaining these details as straightforward and as clearly as possible will be crucial.

It’s essential to remember that there’s more to a job description than just simply stating the position’s title and required qualifications. Hiring managers should think about what personality traits will be desirable as much as the role is concerned, whom the person who’ll get the job will be reporting to, and the daily tasks that have to be completed. Candidates like to obtain a feel for the role they’re trying to fill in on a day-to-day level once the qualification and experienced necessities are understood.

Furthermore, keep in mind that it’s very important to make the job description accurate. The problem is that many companies dress up a job to be something it isn’t. For instance, if the role is for a bartender, don’t say you’re looking for a ‘beverage dissemination officer;’ simply say that it’s a ‘bartender’ that you want to hire. Making your job description accurate will avoid not only confusion, but also a sense of disillusionment and megalomania when candidates realize what the role really entails.

5. Shortlist And Interview Your Candidates

Becoming ‘ultra-critical’ is the key to making the process of shortlisting and interviewing of applicants as efficient as possible. Consider finer details, including the applicants’ applicable skills, qualities, and experience, as well as their proximity to your company. The next step is to rank your candidates by scoring them. Doing so will narrow your shortlisted applicants down to the best one.


You can’t go wrong by following the above-mentioned steps in managing your recruitment process. The process, of course, can have delays and issues that are unexpected, as with anything that’s dependent on many people. However, it’s important to remember that you can minimize the risk of problems occurring, so long as each of the step discussed above is properly implemented.

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